What do we want to achieve?
- Garnering support among elected officials and administrators
- Allocate roles to representatives of elected officials, administrators and key persons.
- A description of the municipality, facts and current situation should be emailed to the project manager or be published on the project’s website.
- Communication with identified stakeholders.
Preparations before the meeting
- The mentor organization or central organization is responsible for arranging and calling participants to the meeting.
- Participating organizations appoint an elected official, an administrator and a key person who will be participating in the benchmarking, and make sure they understand their assignments and have reserved time for the meetings.
- The participants describe the current situation of, and provide facts about, their organization, and publish the description on their joint platform for cooperation well in advance of the meeting.
A proposed agenda for the start-up meeting
- Introduction: What do we want to achieve? How does this relate to the objectives of gender equality policy and currents societal challenges on the local and regional level?
- Review of the model: What is benchmarking? A checklist for gender mainstreaming, How should it be used?
- Introduction to systematic quality improvement
- Practical information about the planning of benchmarking efforts, roles, and expectations on the participants.
- Discussion in groups, both based on role (administrator, elected official, key person) and on organizational position.
- Experiences from the mentor organization (or alternatively, some other organization with experience of this model): What did we learn, and what improvements have we made?
- Lecture: Common gender inequality problems in municipalities, county councils and regions, together with examples of tried and tested solutions.
Meeting in clusters of the organizations that will be cooperating:
- Start with a short presentation of each municipality and/or region, using a common template, along with a short presentation of every municipality or region using a shared template, where others are given an opportunity to ask questions.
- Discuss and share experiences about good ways to organize quality improvements at home, between meetings. (Is a separate steering committee needed, or are there other forums that can be used?)
- Agree on practical issues and meeting times for the three benchmarking meetings.